AMP Bylaws
BYLAWS OF
ACCESS MONTEREY PENINSULA, INC.
ARTICLE I.
NAME
Section 1.01--Name
The name of the organization shall be Access Monterey Peninsula,
hereinafter referred to as "AMP".
ARTICLE II.
OFFICES OF THE CORPORATION
Section 2.01--Principal Office
The principal office for the transaction of the activities and affairs
of AMP shall be located within the City of Monterey, California.
Section 2.02--Registered Office and Registered Agent
AMP shall have and continuously maintain in the State of California
a registered office, and a registered agent whose office is identical with
such registered office, as required by California non-profit corporation
law. The registered office may be, but need not be, the same as its principal
office in the State of California. The registered office or the registered
agent at such office, or both, may be changed from time-to-time by the
Board of Directors by compliance with applicable provisions of California
non-profit corporation law.
ARTICLE III.
PURPOSES
Section 3.01--Purposes
This Corporation is formed for scientific, educational, and charitable
purposes within the meaning of Section 501 (c) (3) of the Internal Revenue
Code of 1986 (or the corresponding provision of any future United States
Internal Revenue Law). Its specific purposes are:
(a.) To support, manage, produce, and distribute noncommercial, community
based media programs;
(b.) To develop and promote the concept of community (public, educational,
governmental, and institutional) access to existing and future communications
media.
(c.) To establish, maintain and operate one (1) or more media access
center(s):
(1.) To educate and train individuals and nonprofit organizations
and institutions in the use of various media tools and techniques.
(2.) To provide individuals and nonprofit organizations and institutions
with access to various media tools and assistance in their use.
(3.) To promote programs and support the use of various media as vehicles
of artistic expression.
(4.) To establish, maintain and operate a system or systems for the
distribution of various non-commercial media programs and materials, in
the public interest.
(d.) To facilitate the use of access channels as a public forum which
promotes a free exchange of ideas and information;
(e.) To promote and develop activities and programs for the optimal
utilization of the cable communications system(s) for community purposes;
(f.) To serve access viewers and users with programs reflecting the
activities, concerns, and interests of the residents of the Monterey area
in a manner that promotes a free exchange of ideas and information;
(g.) To create and maintain an environment which enables a diversity
of peoples and viewpoints and ensures that no individual is discriminated
against with regard to membership, services, access to information or any
activity because of race, national origin, sex, age, sexual preference,
religion, disability, political affiliation, or economic status.
(h.) To make recommendations to users and to cable communication
franchisee(s) in regard to access services and institutional network services;
(i.) To apply for and to receive contributions, grants, donations,
and loans of all types from individuals, organizations, profit and nonprofit,
public and private corporations, government agencies and others to support
these purposes;
(j.) To determine and conduct or support any and all other lawful
things in furtherance of the foregoing charitable and educational purposes,
either, manifest of latent.
ARTICLE IV.
MEMBERSHIP
Section 4.01--Initial Members
The initial members of AMP shall be limited to the Board of Directors.
No later than October 1, 1999 the membership of AMP shall be expanded and
function as described in the following subsections of Article IV. - Membership,
and in Article V. - Meetings of Members, and in Article VI. - Voting by
Members.
Section 4.02--Membership Qualifications
Membership in AMP is open to: (1) any person who is a resident
of a community represented by a cable franchising authority having an agreement
with AMP and (2) any person who is employed by a business, nonprofit organization,
government agency or education institution located in a community represented
by a cable franchising authority having an agreement with AMP. Such
persons, organizations, or institutions who are in substantial agreement
with the objectives of the organization as set forth in the Articles of
Incorporation shall be eligible for membership upon completion of a membership
application and upon compliance with conditions as may be prescribed by
the Board of Directors. Parental permission is required for youths
16 years of age or under. Membership is available to all those eligible
without discrimination.
Section 4.03--Organizational Membership
Organizational memberships shall be available to any non-profit organization
or institution with an office located in a community represented by a cable
franchising authority having an agreement with AMP, or serving residents
of such a community. Such organizations or institutions who are in substantial
agreement with the objectives of the organization as set forth in the Articles
of Incorporation shall be eligible for membership upon completion of a
membership application and upon compliance with conditions as may be prescribed
by the Board of Directors. Parental permission is required for youths
16 years of age or under. Membership is available to all those eligible
without discrimination.
Section 4.04--Voting Rights
Individual members and organizational members shall have the right
to vote as set forth in these Bylaws; on the election of Directors; on
changes to these Bylaws as designated in Section 15.02 on any merger and
its principal terms and the amendment of those terms; and on any election
to dissolve AMP. Organizational members shall designate one person
to vote on behalf of that organizational member. In addition, those
members shall have all rights afforded members under California non-profit
corporation law. No proxy voting is permitted.
Section 4.05--Dues and Terms of Membership
The Board may establish annual dues for individual and organizational
members and specify requirements of membership, if any.
Section 4.06--Transfer of Membership
No membership or right arising from membership shall be transferable.
ARTICLE V.
MEETINGS OF MEMBERS
Section 5.01--Place of Meeting
Meetings of the members shall be held at any place within the City
of Monterey designated by the Board. In the absence of any such designation,
meetings shall be held at AMP's principal office.
Section 5.02--Annual Meeting of Members
AMP shall hold an Annual Meeting during the month of October of each
year, at a time and place to be determined by resolution of the Board.
During the period when the Board of Directors are the only members and
during the time at which membership has been expanded, notice of the Annual
Meeting shall be given in accordance with Section 5.04 of these Bylaws,
except that notice must be given at least thirty (30) days prior to the
meeting and be announced on at least the public/community access channel,
and published in a newspaper of general circulation.
Section 5.03--Special Meetings
(a) A special meeting of the members may be called at any time
by the Chairperson of the Board, the Board of Directors, or by a written
request submitted to the Secretary of AMP by five percent (5%) or more
of the members of AMP. Said request should specify the nature of the business
to be transacted at the special meeting.
(b) Special meetings shall be held at least thirty (30) days and no
more than ninety (90) days after being called.
Section 5.04--Notice Requirement for Members' Meetings
Whenever members are required or permitted to take any action at
a meeting, a written notice of the meeting shall be given, in accordance
with Sections 5.05 and 5.06 of these Bylaws to each member entitled to
vote at the meeting. That notice shall specify the place, date, and hour
of the meeting and:
(a) For a Special Meeting, the general nature of the business to
be transacted (no other business may be transacted);
(b) For the Annual Meeting, those matters that the Board at the time
notice is given intend to present for action by the members. Except as
provided by Section 5.05 of these Bylaws, any proper matter may be presented
at the Annual Meeting.
Section 5.05--Notice of Certain Agenda Items
Approval by the members of any of the following proposals other than
by unanimous approval by those entitled to vote is valid only if the notice
or written waiver of notice states such actions are to be considered:
(a) Removing a Director without cause.
(b) Filling vacancies on the Board.
(c) Amending the Articles of Incorporation.
(d) Electing to wind-up and dissolve AMP.
(e) Amending Section 10.02 of these By-Laws.
Section 5.06--Manner of Giving Notice
(a) Notice of any meeting of members shall be in writing and shall
be given at least ten (10), but not more than ninety (90) days before the
meeting date. The notice shall be given either personally or by first-class
mail or by other means of written communications, the charges prepaid,
and shall be addressed to each member entitled to vote under Section 6.08
of these By-Laws, at the address of that member appearing on the books
of AMP or at the address given to AMP by the member for purposes of notice.
If no address appears in AMP's books and no address has been so given,
notice shall be deemed to have been given if notice is published at least
once in a newspaper of general circulation in the City.
(b) An affidavit of the mailing of any notice of any members' meeting,
or of the giving of such notice by other means, shall be executed by the
Secretary or any transfer agent of AMP and shall be filed and maintained
in AMP's minute book.
Section 5.07--Waiver of Notice or Consent by Attendance
The members' attendance at a meeting shall constitute a waiver of
notice of the meeting, unless the member objects at the beginning of the
meeting to the transaction of any business because the meeting was not
legally called or convened. However, attendance at the meeting is not a
waiver of any right to object to the consideration of matters required
to be included in the notice of the meeting but not so included, if that
objection is expressly made at the meeting.
Section 5.08--Presiding Officers
The Chairperson of the Board of Directors shall preside at all regular
or special meetings of the members, and in that person's absence the Vice
Chairperson shall serve in this capacity. The Secretary of the Board shall
keep or cause to be kept minutes of all meetings.
ARTICLE VI.
VOTING BY MEMBERS
Section 6.01--Quorum
A quorum for the transaction of business at any meeting of the membership,
or any action by written ballot, shall consist of ten percent (10%) of
the membership of AMP. However, if any special or annual meeting is actually
attended by less than one-third (1/3) of the voting power, the only matters
that may be voted on are those of which notice of their general nature
was given under Section 5.04 of these Bylaws.
Section 6.02--Loss of Quorum
Subject to Section 6.01 above of these Bylaws, the members present
at a duly called or held meeting at which a quorum is present may continue
to transact business until adjournment even if enough members have withdrawn
to leave less than a quorum, if any action taken, other than adjournment,
is approved by at least a majority of the members required to constitute
a quorum and was included in the notice of the meeting.
Section 6.03--Adjournment and Notice of Adjourned Meetings
Any members' meeting, whether or not a quorum is present, may be
adjourned from time to time by the vote of the majority of the members
represented at the meeting. No meeting may be adjourned for more than forty-five
(45) days. When a members' meeting is adjourned to another time and place,
notice need not be given of the adjourned meeting if the time and place
to which the meeting is adjourned are announced at the meeting at which
adjournment is taken. If after adjournment a new record date is fixed for
notice or voting, a notice of the adjourned meeting shall be given to each
member who, on the record date of the notice of the meeting, is entitled
to vote at each meeting. At the adjourned meeting, AMP may transact any
business that might have been transacted at the original meeting.
Section 6.04--Eligibility to Vote
Subject to the provisions of California nonprofit corporation law,
members entitled to vote at any meeting of members shall be individual
members and organizational members in good standing as of the record date
under Section 6.08 of the Bylaws.
Section 6.05--Voting
Each member entitled to vote shall be entitled to cast one vote on
each matter submitted to a vote of the members. Voting may be by voice
or ballot, except votes for Directors may only be cast by mailed ballot.
Section 6.06--Approval by Majority Vote
If a quorum is present, the affirmative vote of a majority of the
members represented at the meeting entitled to vote and voting on any matter
shall be the act of the members unless the vote of a greater number is
required by the Articles of Incorporation or these Bylaws.
Section 6.07--Action by Written Ballot Without a Meeting
(a) Any action that may be taken at any meeting of members may also
be taken without a meeting by complying with Sections (1) and (2) below.
(1) Solicitation of Written Ballots. AMP shall distribute
one (1) written or electronic ballot to each member entitled to vote on
the matter. Such ballots shall be mailed or delivered in the manner required
by Section 5.06 of the Bylaws. All solicitation of votes by written ballot
shall: (a) indicate the number of responses needed to meet the quorum requirements,
(b) with respect to ballots other than for election of Directors, state
the percentage of approval necessary to pass the measure or measures, and
(c) specify the time by which the ballots must be received in order to
be counted. Each ballot so distributed shall: (a) set forth the proposed
action, (b) provide the members with an opportunity to specify approval
or disapproval of each proposal, and (c) provide a reasonable time within
which to return the ballot to AMP. In any election of Directors, a written
ballot that the member marks "withhold" or otherwise marks in a manner
indicated that authority to vote is withheld shall not be voted either
for or against the election of a Director.
(2) Number of Votes and Approvals Required. Approval by written
ballot shall be valid only when the number of votes cast by ballot, including
those ballots that are marked "withhold" or otherwise indicate that authority
to vote is withheld, within the time specified equals or exceed the quorum
required to be present at a meeting authorizing the action, and the number
of approvals equals or exceeds the number of votes that would be required
for approval at a meeting at which the total number of votes cast is the
same as the number of votes cast by written ballot without a meeting.
(b) Written ballots may not be revoked.
(c) All written ballots shall be filed with the Secretary of AMP
and maintained in the corporate records for at least three (3) years.
Section 6.08--Record Date for Notice, Voting, Written Ballots
and Other Actions
(a) For purposes of determining the members entitled to notice of
any meeting, entitled to vote at any meeting, or entitled to exercise any
rights with respect to any lawful action, the Board may in advance fix
a record date. The record date so fixed shall not be more than sixty (60)
or less than ten (10) days before the date of the meeting.
(b) For voting by written ballot, the record date shall not be more
than sixty (60) days before the day on which the first written ballot is
mailed or solicited.
(c) For purposes of Sections (a) and (b) above a person holding a
membership at the close of business on the record date shall be a member
of record.
(d) If not otherwise fixed by the Board, the record date for determining
members entitled (1) to receive notice of a meeting of members shall be
the business day preceding the day on which notice is given, or if notice
is waived, the business day preceding the day on which the meeting is held,
and (2) to vote at a meeting of members shall be the day on which the meeting
is held.
(e) If not otherwise fixed by the Board, the record date for determining
those entitled to vote by written ballot shall be the day on which the
first written ballot is mailed or solicited.
Section 6.09--Proxy
There shall be no voting or other action by proxy, except that any
organizational member may, by notice filed with the Secretary, designate
a person to exercise a vote of the organization.
ARTICLE VII.
THE BOARD OF DIRECTORS
Section 7.01--General Powers of the Board of Directors
Subject to the provisions and limitations of California non-profit
corporation law and any other applicable laws and subject to any limitations
of the Articles of Incorporation or the Bylaws regarding action that require
approval of the members, AMP's activities and affairs shall be managed
and all corporate powers shall be exercised by or under the direction of
the Board.
Section 7.02--Qualifications
All Elected Directors members of the Board must be individual members
in good standing of AMP. The authorized Designee of and Organizational
Member of AMP may serve as an elected member of Board notwithstanding any
residency requirements for members contained herein.
Section 7.03--Composition of the Initial Board
(a) The Board may consist of persons who as closely as possible represent
the racial, ethnic, geographic, social, and economic diversity of the City
of Monterey. Further, the Board may also represent the broad base of community
interests as reflected in the variety of non-profit organizations and institutions
serving the City of Monterey and may represent access producers and persons
with knowledge and expertise which will benefit the corporation.
(b) The Initial Board of Directors shall consist of eleven (11) voting
members.
(c) Six (6) of the eleven (11) members of the Initial Board shall
be appointed by the ("Board of Conveners"). The remaining Board members
shall be appointed in accordance with the provisions of Sections 7.04 (c)
and 7.04 (d) below.
Section 7.04--Composition of Ongoing Board
(a) The Ongoing Board of AMP shall consist of eleven (11) voting
members but may be expanded by the Board of Directors to a number not to
exceed seventeen (17) voting members at such time and in such manner as
described in Section 7.04 (e).
(b) "Elected Directors" shall consist of five (5) Directors elected
by the membership.
(c) "Appointed Directors" shall consist of two (2) Directors appointed
by the majority of the Board. The appointment shall be made by the
newly elected Directors at each Organizational Meeting of the Board required
by Section 7.10 of these Bylaws, or as soon thereafter as possible
(d) "Designated Directors" shall consist of one (1) Director appointed
by the City of Monterey and one (1) Director appointed by the Monterey
Peninsula Unified School District and one (1) Director appointed by the
Higher Education Association of the Monterey Bay to represent higher education
and research institutions and one (1) Director appointed by the Community
Helpers of Access Monterey Peninsula and Supporters (CHAMPS) or its successor
organization of AMP Producers.
(e) At such time as AMP has elected to provide its services
to another community in the Monterey area and has been designated by the
appropriate authority to provide its services to that other community,
the Board of Directors may increase the number of Directors. Any
increase in the number of Directors implemented pursuant to this Section
7.04 (e) shall be done in a manner which maintains the same or a similar
ratio between elected and designated Directors as would be in place with
an eleven-member Board. The number of appointed Directors may not
be increased by the Board of Directors.
(f) If an organization responsible for appointing a Designated Director
does not do so, the Board may fill this position as if it were an Appointed
Director. A Director appointed under this provision shall be appointed
for the remaining term of subject Board vacancy.
Section 7.05--Terms of Board Members
(a) The initial "Elected Directors" shall draw lots so that two (2)
shall have terms which expire on the date of the annual meeting of AMP
in 1999, two (2) shall have terms which expire on the date of the annual
meeting in 2000, and two (2) shall have terms which expire on the date
of the annual meeting in the year 2001.
(b) Elected Directors shall serve three (3) year terms, provided
that an Elected Director shall serve no more than two (2) consecutive full
three (3) year terms. A term of less than three (3) years shall not be
considered a full term.
(c) Terms of Elected Directors shall be staggered in such a way that
two (2) Directors shall be elected from the membership each year.
(d) Appointed and Designated Directors Shall serve one (1) year terms,
provided that no Appointed or Designated Director shall serve more than
six (6) consecutive full one (1) year terms. A term of less than one (1)
year shall not be considered a full term.
(e) A term of each Director shall end on the date of the Annual Meeting
nearest the end of his or her term, but not before a successor is duly
elected and qualified.
Section 7.06--Resignation
(a) Any Director may resign effective upon giving written notice
to the Chairperson or the Secretary, unless the notice specifies a later
time for the resignation to become effective. Except on notice to the Attorney
General, no Director may resign when AMP would then be left without a duly
elected Director in charge of its affairs.
(b) Failure of a Director to participate in three (3) consecutive
Board meetings shall be deemed a voluntary resignation from office, effective
seven (7) days following the third meeting. Exceptions may be granted by
resolution of the Board.
Section 7.07--Events Causing Vacancies
(a) A vacancy or vacancies on the Board shall exist on the occurrence
of the following: (1) the death or resignation of any Director; (2) the
vote of the members, or (3) if the Corporation has fewer than 50 members,
the vote of the majority of all members to remove a Director. The removal
of an Appointed or Designated Director by the members must be approved
by the Board.
(b) The Secretary of AMP shall notify the affected Director of any
action taken under this Section and Section 7.06 (b) by certified mail
(return receipt) within seven (7) days.
Section 7.08--Filling Vacancies
Except for the vacancy created by the removal of a Director by the
members, vacancies on the Board of elected or appointed Directors may be
filled by a majority of the Directors then in office, whether or not less
than a quorum, or by a sole remaining Director. Vacancies of Designated
Directors shall be filled by the entity that designated the departing Director.
The members may fill any vacancy or vacancies not filled by the Directors
after six months of the vacancy. The Directors so appointed shall serve
the remaining term of the vacant seat.
Section 7.09--Regular Meetings
The Board of Directors shall schedule regular meetings for the transaction
of AMP business and shall schedule these meetings at least quarterly throughout
the year. Regular meetings will be held at a time and place determined
by resolution of the Board without other notice than such resolution. Schedules
and notices of Board meetings will be made available to members and the
public and prominently posted in the office of AMP. The minutes of the
previous meetings shall be prominently posted in the office of AMP.
Section 7.10--Organizational Meetings
Immediately after each annual meeting of members, the Board shall
hold a regular meeting for purposes of organization, election of officers,
appointment, and transaction of other business. Notice of this meeting
is not required.
Section 7.11--Special Meetings
Special meetings of the Board may be called at any time by the Chairperson,
Vice-chairperson, or any two (2) Directors of the Board. Written notice
of the time and place of special meetings shall be mailed via first-class
mail to each Director at least four (4) calendar days before such a meeting
is held or two (2) days before the meeting if notice is given via telephone
or in person. Special meetings of the Board may be held at a place designated
by the Board or at the principal office. Schedules and notices of special
meetings shall be posted two (2) days in advance of any special meetings
in the manner delineated in Section 7.09. Attendance at any meeting by
a Director shall constitute a waiver of notice of the meeting except where
a Director attends a meeting for the expressed purpose of objecting to
the transaction of any business because the meeting is not lawfully called
or convened.
Section 7.12--Quorum
A quorum shall be a majority of the current members of the Board
of Directors.
Section 7.13--Majority Vote
No action of the Board shall be valid unless approved by a majority
of those Board Members attending the meeting. There shall be no vote by
proxy.
Section 7.14--Compensation
(a.) Directors shall receive no compensation for services
as Directors, but may be reimbursed for any reasonable expenses, approved
by the Board.
(b.) Directors shall not be retained by AMP as paid staff, consultant,
or contractor or receive any compensation for services until one full year
after retiring from a position as a member of the Board of Directors.
ARTICLE VIII.
THE ELECTION OF DIRECTORS
Section 8.01--Nomination of Board Members
A Nominating Committee created by the Board of Directors shall propose
a candidate for each opening for an elected member on the Board. The Nominating
Committee is encouraged to ensure that nominees for the Board represent
as closely as possible the racial, ethnic, geographic, social, and economic
diversity of the City of Monterey. The proposed slate of candidates shall
be communicated to the membership, in a manner determined by the Board,
no less than twenty (20) days prior to the record date of the Annual Meeting.
Section 8.02--Nomination by Petition
Any individual member in good standing may be nominated by the membership
using the following procedure:
(a) The Board shall send notice to all members of AMP notifying
them of the procedures, time frame, and deadline for filing a petition
for nomination to the Board of Directors. Such notice shall indicate the
numbers of Directors to be elected in each year.
(b) Any petition for nomination must be signed no more than four
(4) months preceding the record date for the Annual Meeting and must be
submitted to the Secretary by the date designated by the Board as the deadline
for receiving nomination petitions.
(c) Irrespective of the number of members of AMP, petitions for nomination
must contain a total of at least ten (10) signatures of individual members
or representatives of organizational members. Only one signature per organizational
member is permitted.
Section 8.03--Inspectors of Election
No later than thirty (30) days prior to the close of nominations,
the Board may appoint Inspectors of Election to monitor the election proceedings.
The number of inspectors shall be either one or three. The Inspector(s)
of Election shall determine the memberships outstanding and voting power
of each; receive votes, ballots, or consents; establish the existence of
a quorum; determine when the ballots shall be received; hear and determine
all challenges and questions in any way arising in connection with the
right to vote; count and tabulate all votes or consents; determine the
result and do such acts as may be proper to conduct the election or votes
with fairness to all members. The Inspector(s) of Election shall perform
their duties impartially, in good faith, to the best of their ability,
and as expeditiously as is practical. If there are three Inspector(s) of
Election, the decision, act or certificate of a majority is effective in
all aspects as the decision, act or certificate of all.
Section 8.04--Election by Mailed Ballot
(a) Subject to Section 8.03, election of all of the elected
Directors shall be accomplished by mailed or electronic ballot which shall
be mailed to all classes of members of AMP and returned by them in accordance
with Section 6.07 of these Bylaws.
(b) Each member, shall, in writing, cast votes for not more than
the number of positions that are available. Each vote shall be for a different
person.
(c) Violation of any provision of this Section shall invalidate the
member's entire ballot.
(d) In the event that two (2) or more persons each receive the same
number of votes, the Chairperson shall determine, by lot, which person(s)
shall be seated as a Board member.
Section 8.05--Certification of Election
At the annual meeting of AMP required as per Section 5.02, the results
of the election of Directors shall be announced and certified and the new
Directors shall take their seats upon the Board.
ARTICLE IX.
OFFICERS
Section 9.01--Qualifications of Elected and Appointed Officers
All elected, designated and appointed officers of AMP shall be individual
members of AMP in good standing and shall be 18 years of age or older.
Section 9.02--Designation of Officers
The officers of AMP shall be a Chairperson, a Vice-chairperson, Secretary,
and a Treasurer. The officers shall be chosen by the Board from the members
of the Board.
Section 9.03--Election of Officers
The officers of AMP shall be chosen by a majority vote of the Board
and shall serve at the pleasure of the Board.
Section 9.04--Resignation of Officers
Any officer may resign at any time by giving written notice to AMP.
The resignation shall take effect as of the date the notice is received
or at any later time specified in the notice and unless otherwise specified
in the notice, the resignation need not be accepted to be effective. Any
resignation shall be without prejudice to the rights, if any, of AMP under
any contract which the officer has signed as an agent of AMP.
Section 9.05--Removal of Officers
Any officer may be removed from office by ordinary resolution of
the Board when, in their judgment, the purposes and/or best interests of
AMP shall be served thereby. Removal of an officer shall be without any
prejudice to the rights, if any, of AMP under any contract which the officer
has signed as an agent of AMP.
Section 9.06--Vacancies
Any vacancy among the officers shall be filled for the unexpired
term by ordinary resolution of the Board.
Section 9.07--Terms of Office
The terms of office for the officers of AMP shall commence with the
organizational meeting of the Board following the Annual Meeting of the
members and shall conclude at the organization meeting of the Board following
the next Annual Meeting.
Section 9.08--Chairperson
The Chairperson of the Board shall preside at meetings of the Board
and shall exercise and perform such other duties and powers as the Board
may assign from time to time. If there is no Executive Director, the Chairperson
of the Board shall also be the Chief Executive Officer and shall have the
powers and duties of the Executive Director of AMP prescribed by these
Bylaws.
Section 9.09--Executive Director
Subject to such supervisorial powers as the Board may give to the
Chairperson of the Board, if any, and subject to the control of the Board,
the Executive Director shall be the general manager of AMP and shall supervise,
direct, and control AMP's activities and affairs. The Executive Director
shall have such other powers and duties as the Board or these Bylaws may
prescribe.
Section 9.10--Vice-Chairperson
If the Chairperson is absent or disabled, the Vice-chairperson shall
perform all duties of the Chairperson. When so acting, the Vice-chairperson
shall have all powers of and be subject to all restrictions on the Chairperson.
The Vice-chairperson shall have such other powers and perform such other
duties as the Board or their Bylaws may prescribe.
Section 9.11--Secretary
(a) The Secretary shall keep or cause to be kept, at AMP's
principal office or such other place as the Board may direct, a book of
minutes of all meetings, proceedings, and actions of the Board, of Committees,
and of members' meetings. The minutes shall include the time and place
that the meeting was held, whether the meeting was annual, regular, or
special, and if special, how authorized, the notice given, the names of
those present at the Board and committee meetings, and the number of members
present or represented at members' meetings. The Secretary shall keep or
cause to be kept, at the principal office, a copy of the Articles of Incorporation
and Bylaws, as amended to date.
(b) The Secretary shall keep, or cause to be kept, at AMP's principal
office or at a place determined by resolution of the Board, a record of
the members of AMP, showing each member's name, address, class, and status
of membership.
(c) The Secretary shall give, or cause to be given, notice of all
meetings of members, of the Board and of committees of the Board required
by these Bylaws to be given. The Secretary shall keep the corporate seal
in safe custody and shall have other powers and perform such other duties
as the Board or these Bylaws may prescribe.
Section 9.12--Treasurer
The Treasurer shall keep and maintain, or cause to be kept and maintained,
adequate and correct books and accounts of AMP's properties and transactions.
The Treasurer shall give or cause to be given to the members and Directors
such financial statements and reports as are required to be given by law,
by these Bylaws, or by the Board. The books of account shall be open to
inspection by any Director at all reasonable times.
ARTICLE X.
INDEMNIFICATION AND INSURANCE
Section 10.01--Indemnification of Officers
Any member of the Board of Directors and any officer of AMP, as a
condition of accepting said office, shall be indemnified by AMP against
expenses actually and necessarily incurred by him or her in connection
with the defense of any action, suit, or proceedings in which he or she
is made a party by reason of having been or being a member of the Board
of Directors or an officer of AMP, except for breach of the duty of loyalty
to the corporation, for acts or omissions not in good faith or which involve
intentional misconduct or knowing violation of the law, or for a transaction
from which the person derives an improper personal benefit. Such right
of indemnification is not to be deemed exclusive of any right to which
he or she may be entitled under the laws of the State of California, these
Bylaws, agreements, vote of members, or otherwise.
Section 10.02--Exemption of Property
The private property of the members and Board of Directors of AMP
shall not be liable for corporate debts to any extent whatsoever. This
section of these Bylaws shall not be amended except by the unanimous vote
of the members and the Board of Directors.
Section 10.03--Insurance
AMP shall have the right to purchase and maintain insurance on behalf
of its officers, Directors, employees, and other agents, against any liability
asserted against or incurred by any officer, Director, employee, or agent
in such capacity or arising out of the officer's, Director's employee's,
or agent's status as such.
ARTICLE XI.
COMMITTEES OF THE BOARD
Section 11.01--Standing Committees
The Board shall appoint three standing committees: an Executive Committee,
a Finance Committee, and a Nominating Committee. Each Standing Committee
shall consist of at least three (3) Board members and shall be appointed
from among the members of the Board. No Board member shall serve on more
than two (2) Standing Committees. The Executive Director shall be a non-voting
member of each committee.
Section 11.02--Duties of the Executive Committee
The Executive Committee shall have the power to act as the Board
of Directors in between Board meetings. Regardless of Board resolution,
the Executive Committee shall not:
(a) Take any final action on any matter that, under California
non-profit corporation law, also requires approval of the members or approval
of a majority of all members;
(b) Fill vacancies on the Board or on any committee that has the
authority of the Board;
(c) Amend or repeal Bylaws or adopt new Bylaws;
(d) Amend or repeal any resolution of the Board that, by its express
terms, may not be amended or repealed;
(e) Create any other committee of the Board or appoint the members
of committees of the Board;
(f) Expend corporate funds to support a nominee for Director; or
(g) Approve any contract or transaction to which AMP is a party and
in which one or more of its Directors has a material financial interest.
Section 11.03--Duties of the Finance Committee
The Finance Committee shall review the Annual Financial Statement,
approve annual audit reports, and recommend to the Board the selection
of and fees to be paid to an independent Certified Public Accountant for
AMP. It shall be the responsibility of the Finance Committee to report
to the Board of Directors whether the AMP is meeting its projected budget,
on the scope and adequacy of the annual audits and related fees, to continually
monitor and report to the Board of Directors on the effectiveness and adequacy
of AMP's internal accounting controls, and include in that report its findings
as to whether or not any errors, omissions, criticisms, or recommendations
contained in the management letter of the independent Certified Public
Accountant, if one accompanies the annual audits, has been properly dealt
with. The Finance Committee shall have such other duties as may be delegated
to it by the Board from time to time.
Section 11.04--Duties of the Nominating Committee
The Nominating Committee shall carry out its duties in accordance
with the procedures specified in Sections 8.01 and 8.02 of these Bylaws,
and shall carry out such other duties as may be required by the Board from
time to time.
Section 11.05--Minutes of Standing Committees
The minutes or a report of each Standing Committee shall be submitted
to the Board no later than the Board's next regular meeting.
Section 11.06--Other Committees
The Board may establish other committees from time to time and these
committees shall have such duties as may be conferred on them by the Board.
After October 1998, appointees must be members in good standing of AMP..
Minutes and actions of all such Committees shall be submitted to the Board.
ARTICLE XII.
PERFORMANCE OF AMP
Section 12.01--Reporting Requirements
An annual report regarding its fiscal and operational activities
shall be prepared and distributed.
Section 12.02--Auditing and Inspection Requirements
AMP shall contract for an audit of its records with a Certified Public
Accountant on an annual basis and its records shall be open to the membership
for inspection.
ARTICLE XIII.
MISCELLANEOUS
Section 13.01--Non-Discrimination
AMP shall ensure that no individual is discriminated against with
regard to membership, services, access to information or any activity of
AMP because of race, national origin, sex, age, sexual preference, religion,
disability, political affiliation, or economic status; including those
who historically have been denied media access. This Section does not guarantee
a right in any person or organization to have any program distributed over
the channels governed by AMP.
Section 13.02--Meetings of AMP
All meetings of AMP and the Board are open to the public except for
those items that are determined by a majority of the Board to be confidential.
All meetings of AMP and the Board shall be held following Robert's Rules
of Order, provided that the failure to observe Robert's Rules of Order
shall not invalidate any action taken.
ARTICLE XIV.
DISSOLUTION
Section 14.01--Corporate Dissolution
Upon the dissolution of this corporation, the governing body shall,
after paying or making provision for the payment of all of the liabilities
of the corporation, dispose of all of the assets of the corporation exclusively
for the purpose of the corporation in such manner, or to such organization
or organizations organized and operated exclusively for charitable, educational,
religious, or scientific purposes as shall at the time qualify as an exempt
organization or organizations under Section 501 (c) (3) of the Internal
Revenue Code of 1986 (or the corresponding provision of any future United
States Internal Revenue law), as the governing board shall determine. Any
such assets not so disposed of shall be disposed of by the District Court
of the county in which the principal office of the corporation is then
located, exclusively for such purposes or to such organization or organizations,
as said court shall determine, which are organized and operated exclusively
for such purposes.
ARTICLE XV.
AMENDMENT OF BYLAWS
Section 15.01--Membership Rights Limitation
Subject to the right of the members under Section 15.02, the Bylaws
of AMP may be adopted, amended, or repealed only by two-thirds (2/3) vote
of the Board of Directors.
Section 15.02--Members Approval Required
Once members have been admitted to AMP, the Board may not, without
the approval of the members, specify or change any Bylaw provision that
would:
(a) Except as provided in Section 7.04 of these By Laws,
fix or change the authorized number of Directors
(b) Except as provided in Section 7.04 of these By Laws, fix or change
the minimum or maximum number of Directors.
(c) Change from a fixed number to a variable number of Directors,
or vice versa.
(d) Increase or extend the terms of Directors.
(e) Increase the quorum for members meeting.
(f) Repeal, restrict, create, expand, or otherwise change proxy rights.
(g) Wind-up and dissolve AMP.
(h) Amend Section 10.02 of these By-Laws.
Section 15.03--Amendments by Members
New Bylaws may be adopted or these Bylaws may be amended or repealed
by approval of a majority of all members provided, however, that any amendment
that would affect the rights of a membership class as to voting or transfer
in a manner different than the action affects another class must be approved
by the majority of members of that adversely affected class. No amendment
may extend the term of Director beyond that for which the new Director
was elected.
Section 15.04--Manner of Giving Notice
The membership of AMP shall be notified of any proposal to amend
these Bylaws under this Article. Such notice shall be given in the same
manner as Section 5.06 of these Bylaws.
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